It has been a while since a "great" new iPhone App lands on my home screen. I was starting to think that the creativity juice of iOS developers was all ended and that I would have been stuck with the same old apps that didn't upgrade my productivity with brand new innovation. But all of a sudden, from the mist came out Mailbox App.
Mailbox is close to my dream app for email management. If you, like me, embrace the GTD method and used to treat your email Inbox as a messy landing port for "maybe" actionable emails, Mailbox will rock your world and will make you a true email Ninja.
Before Mailbox I used to ensure myself to not leave work unless my Inbox was empty. Many times the reason an email is waiting in our inbox is only because there is an action required in order to process it. To hack this system I moved the task required in the email in my to-do app (Cultured Code Things) and just then decide whether it was due today or another day of the week. The milestone was to get the task out of my inbox.
Mailbox reduces the time spent in managing your to-do list with just a few swipes and let's you reach the legendary Inbox Zero more than once a day.
Want to archive an email? Just swipe to the right, removing it from view. Want to delete some spam? Just swipe a bit longer to the right. Put it off until tomorrow. Or this weekend. Or someday, by simply swiping to the left. A longer swipe to the left will allow you to archive your email in a specific list.
In my case, with the default "Later", "Archive" and the "Inbox" folder I have 5 separated lists by adding a "To reference" and a "to Delegate" folder.
And voilà! Inbox zero. Daily.
My colleagues and clients know very well that I read emails just three times a day (9.30 am, 1.30 pm and 6.00 pm).
I do this to focus on my active projects providing a better service and keeping sane by not being overwhelmed by information and requests.
Now, with Mailbox, I'm able to enhance even more my email management workflow by forcing me to open, review and dispose each email immediately.
I just hope they upgrade the app with a few new features, such as like Email Alias support, Gmail custom lists integration and Html signatures.